HCM (Human Capital Management, Payroll)

1273 Topics

rlitvackDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Timesheet Guide

Looking to implement Timesheets where employees can enter time against projects. Does anyone have a guide / documentation of how to do this? I see a lot of documentation about Time Cards but this is all related to Normal/Overtime/etc.. type work. Requirement is to post time vs. projects. Thanks!

1 month ago

amithDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Unable to confirm timesheet due to job hours and attendance hours mismatch

Hello,I'm reaching out for assistance regarding an issue I'm facing with confirming my timesheet in IFS. Despite following the recommended troubleshooting steps, I haven't been able to resolve the problem.The main issue is a mismatch between the reported job hours and the attendance hours, resulting in an error message when attempting to confirm the timesheet: "Not all days could be confirmed. To confirm the remaining days, reconcile their job and attendance hours."Here are the steps to reproduce the issue:1. Log in to the IFS ERP system.2. Navigate to the Time Registration screen.3. Attempt to confirm the timesheet for the current period.4. The error message "Not all days could be confirmed. To confirm the remaining days, reconcile their job and attendance hours" appears.I've taken the following steps to try and resolve the issue:1. Verified the Wage Code 'T-Time' associated with my Schedule (37.5 hours) has the correct Wage Code Type set as 'Normal'.2. Unticked the option 'Allow Manu

1 month ago

tilex05Do Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

"Employee does not exists" When trying the confirm the hours of a returning employee

Hi everyone,We’re using IFS IEE APPS10 UDP7 and we’ve had situation where the company rehired an employee that was previously terminated and every time, when the supervisor tries to confirm their hours, there is the following error message popping up: “Employee does not exist”. Though, the employee is assigned a position, a schedule and the supervisor is able to see them as one of their subordinate.The hours are even properly confirmed, it is just that the message appears every time. Only occurs with returning employees.What could be wrong? When reactivating the employee, I removed the termination dates, set the employee as active again and cancelled the activity log status.Thank you very much!

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Fire Extinguisher details

Good evening. We have a need to capture two additional “fields” for Fire Extinguisher Inspections - “Date Last Serviced” and “Last Pressure Test Date”. Any suggestions how we can do this would be appreciated. Thank you.

1 month ago

SAAKAGUILAR

asked in HCM (Human Capital Management, Payroll)

Formatting the Payroll Transfer File

Hello,We are currently on Apps 10, and we are currently exporting our payroll file from IFS and sending it to ADP our payroll provider. Our business users are requesting to add a new wage code onto the payroll hours export from IFS, but we are not 100% sure if it can be modified. We reached out to an IFS HR Consultant Partner we work with, and from our understanding it seems that her IFS customers are modifying the file to their needs. We are trying to figure out if this file was a customization or standard IFS File. Has anyone had to modify this file? And if so was it possible?

1 month ago

zuhaibSidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

My Absence Calendar

How to Filter out leave Type as per Employee Type on My Absence Calendar. Thanks & RegardsZuhaib IFS Consultanthttps://www.linkedin.com/feed/

1 month ago

DMHEVESidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

flexible break rule only with Move Day Type To the First Clock in

Hi IFS-Community! An IFS-Consultant told me once, that the usage of the flexible break rule in daytypesrequires the “Move Day type to the First Clock In” in Flexible Work Time setup. Is this correct? And if yes - why? Best Regards, Veronika

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Medical Examination Results

Good morning. Can you capture overall Medical Examination results for an employee e.g Medically Suitable for employment, Medically suitable but with restrictions etc.. Or can you only capture results per test done i.e Hearing Test - Suitable or Positive etc.. Thank you.

1 month ago

CMOMKIRSidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Employee Onboarding Program Assingments

Hi, Employee, who have had several assignments in past, with our company - and has now new reemployment period ... and this is the view from Onboarding program assignments. Why program has assignments in to past? Might not related directly to onboarding, since employments start date is “valid” for previvors periods, even the valid to dates are in past. Onboarding responsibilities are correct, there is no duplicated lines.The onboarding template is connected to employee via “new employment”.What are we missing or is this a bug? I think just the first two rows should be visible. Appreciate your comments, thank you :)

1 month ago

Kanchana

asked in HCM (Human Capital Management, Payroll)

How Break rule get affected with the setting flexible work time

I’m currently working with one of our Austrian Customer , they have lots of requirement which I have done some set up and make these working for several other test cases . But last point would be below and I can’t think of a way of making this work Would you kindly let me know if there are any other way of doing it , Break Schedule : Defined with Break on Work hours , defined with first 6hrs apply break 0.5hrs and if work 12 hours , Total break would be 1 hrs. Flex rule with Emp Schedule : Flex Work Time : According to Day typeMy intention is to give my Employee a Break of 0.5 hrs at each 6 hrs he works, assuming he starts works @ 6.00 am in the morning , I would expect him to have his first break at around 12.00 PM to 12.30 PM . When I checked Employees timecard, this is not possible . Since Emp schedule Flexible work time has been set to “According to Day Type “ , it considers counting hours from the start of the day schedule 8.30am . So the break applies after 8.30 am

1 month ago

MatrgDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

set up a consecutive month absence

Hi All, I’m trying to set an absence limit in IFS cloud for employees to use 3 days in 12 consecutive months or a total of 5 days in 36 consecutive months. Has anyone done something similar?

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Approval/Reject options not showing on new Travel Request

Good day. I have created a New Travel Request through the “New Travel Request - Admin” window. I am creating it on behalf of an employee. Once confirmed, the Approve/Reject options don’t show, and it also doesn’t show under the “Travel Requests for Approval” window. I am the Supervisor of the employee and have selected “First Supervisor” on the Travel Request Config, Approval- Request Option. What could be the problem? Many thanks.

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Payment in full

Good evening, what are the steps to follow to complete the Payment in Full process once you have an authorised Expense Sheet?

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Multiple Approval Levels for a Travel Request

Good day. Please can you assist with how to set up multiple levels of approval for a Travel Request? Example - Employee’ Travel Request needs to be approved by Line Manager, Department Head and MD/CEO. Thank you.

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Companies not pulling through in New Employment Wizard

Good day. I have three companies defined but only one of them is pulling through on the New Employment Wizard. All three companies have been added under New Employment Configuration. Can anyone perhaps assist? Thank you. Anya.

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Maximum amounts for an Allowance

Good morning. Is it possible to define a maximum amount for an Allowance and if yes, where do you define it? Example employee can claim an X amount allowance per night up to a maximum amount. Thanks

1 month ago

SARAHODo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Credit Card - Reimbursable

Hi, Has anyone had the issue in Aurena apps 10 where if you change the Expense code you are assigning to the credit card transaction that it changes the reimbursable from No to Yes and then wont let you save the expense? Thanks Sarah

1 month ago

Sanduni AriyarathnaSidekick (Employee)

asked in HCM (Human Capital Management, Payroll)

Absence requests are not reflecting in employee interval window

We have setup basic data as follows:1.In employee Configuration window we have setup the Registration mode as “Personal Exact Deviation” 2.Then we have recorded absence request. 3.You can noticed absence is not reflecting in the employee intervals window. It is not reflecting in Time card intervals also: Please advice why we are not getting absence request in to the employee intervals window.

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Domestic Travel Allowance details

Good day. I am busy defining Allowance Codes and Details for Domestic Travel in Expense Rule, Allowances Tab. If I leave the “Abroad Rule” field empty since it is not applicable for domestic travel, I can’t save. Just keep on getting a message saying the Abroad Rule must have values. How/where do I define domestic travel allowance details? Thank you.

1 month ago

SARAHODo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Credit Card Transactions foreign currency in Aurena

Hi, Has anyone else had an issue with credit card transactions in foreign currencies in Aurena when you try to change the org code of the original credit card transaction? We have a situation where if we change the org code it tries to do an offset between the GBP value and the value it had calculated using the exchange rate. It only seems to happen in Aurena though, if we do the same change change in EE it doesn't create this offset. Example below where the currency amount is 192 and the GBP is 157.64. When the org code is changed it creates that second line of -34.36 which is the difference between 192 and £157.64. Thanks Sarah

1 month ago

SAGOSGSidekick (Employee)

asked in HCM (Human Capital Management, Payroll)

Expense Sheet Approval

Is it possible to configure an Access Attribute to approve the expense sheets and assign that Attribute to an Manager Access Role? As I see, expense sheet approval is routed to Line Manager based on the organization hierarchy and expense authorization can be done by the user who is assigned the EXPENSE_AUTH attribute. Similar to EXPENSE_AUTH attribute can I configure an attribute for expense approval and assigned to required Access roles?

1 month ago

MadushaDissanayakeSuperhero (Employee)

posted in HCM (Human Capital Management, Payroll)

Once job hours have been “Confirmed” and then "Authorized" for the week, it should not be possible to enter job hours.

In cases where an employee has mistakenly missed a time report for the entire week and the manager has authorized the entire week, no validation message is displayed during the confirmation/authorization process. This means employees can still enter their timesheets after several days have passed. The Employee is still able to register Job Hours (on the 29th) even if the whole week is authorized

1 month ago

AnGoDo Gooder (Partner)

asked in HCM (Human Capital Management, Payroll)

Travel Request Configuration

Good morning. Please can you assist - what are examples of Travel Request Configuration “categories”? If it is possible to share a screenshot so that I can see what the Amount Based Setup looks like as well,I will really appreciate it. Thanks very much.

1 month ago

helsteDo Gooder (Customer)

asked in HCM (Human Capital Management, Payroll)

Entitled paid annual leave in Malaysia

In Malaysia, the employees are entitled to paid annual leave, which depends on the period of employment as follows:8 days per year for employees who have worked < 2 years, 12 days per year for those who have worked 2-5 years, 16 days per year for employees who have worked more than 5 years.Within a year the available days for vacation is the equal to (number of days worked/total days in a year * entitled vacation days). Has anyone experience with calculation of this in IFS HR?

1 month ago

DMHEVESidekick (Customer)

asked in HCM (Human Capital Management, Payroll)

Individual Values Balance Reconciliation

Hi IFS-Community, does anyone know if its possible to set up individual maximum values for the time balance and execute these values with balance reconciliation?Example: the standard maximum value for the Time Balance is 75 hours. (gets cut down monthly)a parttime employee with 50% employment is allowed to have 37,5 hours in his time balance another employee negotiates with HR, that he/she is allowed to have 200 hours in his/her time balance Thanks for your help, Veronika

1 month ago

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HCM (Human Capital Management, Payroll)

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